Time Management - Assessment Tool

“Time stays long enough for those who use it.“ – Leonardo Da Vinci

Assessing how you spend your time can be a seriously complicated assignment in the beginning, if you have a deep desire to hold on to the old way you are familiar with to perform task through the day.  However, keep in mindthings will change in around two weeks for you in order for you to draw an accurate assumption and be able to maintain consistency. 

If you try to slow the pace, and think about what you are really doing, you may also be able to identify where some of the delays in your efforts are coming from. You can also determine what is causing you to procrastinate in some cases when you really should be maximizing your potential.

You can identify how much time it would take for you complete a task if you were able to remain on it for a given time. This will help you to truly discover how much time it will take you to complete a task and be more accurate in your planning.

There are many benefits from assessing the time you spend day in and day out.  It will help you to impact your time management successfully. Here are a few reasons why you want to perform a time analysis:

·         Be able to develop a quicker way to performing task

·         Get finished with task and go home early

·         Expand your planning capabilities

·         Identify obstacles that cause delays

·         Provide insights on how to control interruptions from external forces

·         Spend more time with family and friends

·         Be able to do things you like doing with the extra time

·         Find ways of delegating some of your activities and task

·         Provides visibility on how you can work better not longer

·         Be more productive

·         Achieve goals

·         Maximize your potential

·         Satisfy customers

·         Increase your performance level

·         Make your family happy

I hope you can see that there are critical and necessary benefits to taking the simple and easy action steps below.  I know it seems like it is more work, don’t procrastinate it is the start of a new and wonderful life style that you definitely want to experience.  That is why you bought this book right.  You have to start somewhere to achieve success.  You will never know until you try it.

MANAGE         FOCUS           AVOID         LIMIT

 To begin your assessment(s) follow these easy steps:

1.  Keep a record of events that you are performing throughout the day.

Date	Start Time	Finish Time	Activity or Task Performed

2.   Keep a detailed log distractions and interruptions:

Date	Time	Interruption / Distraction	Who or What

3.  Think about what area of time management are you facing the most issues with: (Mark Issue Type based on severity: Major (A) Minor (B) Not Applicable (X)

Issue Type	Time Management Issue
	Yearly Planning
	Monthly Planning
	Weekly Planning
	Daily Planning
	Creating Activity & Detail Task List
	Prioritizing
	Taking Action
	Developing Goals
	Defining Goal Steps
	Balancing business, work, private, personal, and/or home time
	Resisting Interruptions
	Managing workload or business load
	Understanding business processes or workflows to complete task
	Delegating task
	Following up on Task
	Making sound and quick decisions
	Knowing how to respond to email communications
	Keeping deadlines and timelines without panicking
	Always keeping an eye on the time of day
	Managing Events / Meetings
	Considering Travel or Transit Time

        4.  Make a List of the current steps you have taken to manage your time and the result:

Number	Description	Result
1
2
3
4
5
6
7

          

   

    5.  Self-Awareness of Time Management and Assessment.

          a. What motivates you?

Motivation	Why?
Challenges
Making others happy (Customers, members, family, coworkers, boss, etc)
Job Fulfillment
Money
Rewards, Gifts,  Benefits, and Bonuses
Pat on the back
Vacation or Holidays
Entertainment
News
Positive Feedback
New things
Family

   

b. What drains you or causes you to procrastinate?

Mark (X) If Applicable	Drain or Procrastination	Why?
	Fear of failure
	Pressure from boss
	Competition
	Pressure from customer, members, or family demands
	Lack of skill, talents, or abilities
	Lack of focus
	Too much work to control
	No reward
	No positive feedback
	No challenge
	No satisfaction
	No Longer Interested
	Fatigue
	Not feeling well
	Nothing to motivate me
	Habit
	Other:
	Other:
	Other:

       

        c.  Do you have any one to encourage or motivate you to be successful? Name at least three persons    below, and state how they can support you:

1.

2.

3.

 d.    Do you use technologies or applications to perform activities, task, scheduling and planning?

1.

2.

3.

 e.  Do you need training with technologies to automate your task, activities, scheduling and planning?

1.

2.

3.

After you have completed the assessment, make sound and strategic decisions that you can and will change now.  Don’t delay. Delaying may cause you to fall back into the same cycle. Your persistence counts.

 “Live each day, as if it’s your last, but plan to live 100 years.”

-Unknown

Article Writer and Tool Developer: Donna Ghanney, MPM, CPLC

CopyRight Kingdom Empowerment, Inc.